Documents legalization

Documents legalization

The Department of Consular Affairs legalizes:

1. Documents executed in the Republic of Moldova by the official bodies or with their participation and intended for use abroad

In this case the Department of Consular Affairs certifies:

  1. the authenticity of signatures of officials within the Ministry of Justice of the Republic of Moldova applied on notary acts and decisions of the court (attorneys, declarations, applications, contracts, wills, copies of various documents, decisions of the courts, etc.);

    Documents to be submitted for the procedure of legalization:

    1. The document to be subject to legalization, the original or copy thereof, in both cases legalized by the notary and the Ministry of Justice;
    2. ID or power of attorney if the documents are submitted by another person appointed. First-level relatives - mother, father, brother, sister, husband, wife – do not need power of attorney for the submission of documents.
  2. the authenticity of signatures of officials within the subdivisions of the Ministry of Information Development of the Republic of Moldova applied on acts of civil status and registration of companies (certificates: birth, marriage, divorce, death, marital status, change of family name and / or name; extracts: after act of birth, after act of marriage, after act of divorce, after act of death; notices: on change of name or family name, on the cancellation, completion and / or rectification of the act of civil status; certificate of registration of business etc.).

    Documents to be submitted for the procedure of legalization:

    1. The document to be subject to legalization in the original, legalized by the competent subdivision of the Ministry of Information Development (Civil Status Service - M. Kogalniceanu Street, 58 A; Directorate of Population Documentation - Pushkin, 42, State Registration Chamber – Bd. Stefan cel Mare si Sfint, 124);
    2. Where copies of documents, they must be authenticated by the notary and the Ministry of Justice;
    3. ID or power of attorney if the documents are submitted by another person appointed. First-level relatives - mother, father, brother, sister, husband, wife – do not need power of attorney for the submission of documents.
  3. the authenticity of signatures of officials within the Ministry of Education and Youth of the Republic of Moldova applied on acts of studies (diploma of degree, analytical syllabuses as a supplement to diploma, diploma of baccalaureate, supplement to the diploma of baccalaureate).

    Documents to be submitted for the procedure of legalization:

    1. The document to be subject to legalization in the original, legalized by the Ministry of Education and Youth;
    2. Where copies of documents, they must be authenticated by the notary and the Ministry of Justice;
    3. ID or power of attorney if the documents are submitted by another person appointed. First-level relatives - mother, father, brother, sister, husband, wife – do not need power of attorney for the submission of documents.
  4. the authenticity of signatures of officials of the Ministry of Health of the Republic of Moldova applied on acts of studies (diploma of degree, analytical syllabuses as a supplement to diploma, diploma of baccalaureate, supplement to the diploma of baccalaureate).

    Documents to be submitted for the procedure of legalization:

    1. The document to be subject to legalization in the original, legalized by the Ministry of Health;
    2. Where copies of documents, they must be authenticated by the notary and the Ministry of Justice;
    3. ID or power of attorney if the documents are submitted by another person appointed. First-level relatives - mother, father, brother, sister, husband, wife – do not need power of attorney for the submission of documents.
  5. the authenticity of signatures of officials of the Ministry of Internal Affairs of the Republic of Moldova applied on criminal records.

    Documents to be submitted for the procedure of legalization:

    1. The document to be subject to legalization in the original, legalized by the competent subdivision of the Ministry of Internal Affairs (Direction of Intelligence and Operative Records - Iacob Hâncu Street, 3A);
    2. ID or power of attorney if the documents are submitted by another person appointed. First-level relatives - mother, father, brother, sister, husband, wife – do not need power of attorney for the submission of document

2. Documents executed by or with participation of authorities of a foreign state, legalized in advance by the Ministries of Foreign Affairs and / or consular offices of those states, intended for use in the Republic of Moldova (acts of civil status, notary documents, business registration, etc.).

I. Documents to be submitted for the procedure of legalization:

  1. The document to be subject to legalization in the original, legalized by the Ministry of Foreign Affairs or the diplomatic mission of that state accredited in the Republic of Moldova;
  2. ID, passport or power of attorney, if the documents are submitted by another person appointed, certified by MAE or the diplomatic mission of that state. First-level relatives - mother, father, brother, sister, husband, wife – do not need power of attorney for the submission of documents.

As a rule, documents from organizations, institutions, are legalized in copies certified by the state notary and confirmed by the Ministry of Justice of the Republic of Moldova. After the legalization by the Department of Consular Affairs, the documents are legalized at the consular office of the state in which will be used.

Study documents for use abroad are legalized in the original, accompanied by confirmation of authenticity from the Ministry of Education and Youth and legalized by the Ministry of Foreign Affairs and European Integration of Moldova.

Foreign documents brought to the Republic of Moldova without being authenticated by consular offices of the Republic of Moldova abroad are legalized in advance by the consular office of this state in the Republic of Moldova, then by the Department of Consular Affairs.

II. Documents which cannot be legalized

Documents contrary to the legislation of the Republic of Moldova or prepared in contradiction with the instructions of concluding documents, and documents that cannot be subject to removal and shipment abroad (employment certificates, military service records, service credentials) cannot be legalized.

Documents executed in Moldova and removed or sent by international mail abroad, without being certified under the Regulation on the legalization of official documents, cannot be legalized in consular offices of the Republic of Moldova abroad.

Consular Fees

Consular fees are levied in Lei (MDL).

A. Documents prepared by the authorities of the Republic of Moldova or with their participation and intended for use in foreign states that are not party to the Hague Convention of 5 October 1961.

Nr. Documents subject to legalization in the Republic of Moldova Normal issuance: 2-3 working days (the legalization of each document)
1. Individuals 50 lei
2. Legal entities 200 lei

B. Documents prepared by the authorities of foreign states or with their participation and intended for use in the Republic of Moldova.

Nr. Documents subject to legalization in the Republic of Moldova Normal issuance: 2-3 working days (the legalization of each document)
1. Individuals 200 lei
2. Legal entities 600 lei

Notice: The maximum period for a normal examination of applications submitted by applicants and for completing by the Section of legalizations of the requested document is 2-3 working days.

The diplomatic and consular missions of the Republic of Moldova located abroad legalize documents prepared by authorities of the state of residence or with their participation and intended for use in Moldova, previously legalized by the Ministry of Foreign Affairs or other empowered official authority of the state of residence.

The diplomatic and consular missions legalize:

  • notary acts and decisions of the court (attorneys, declarations, applications, contracts, wills, copies of documents, decisions of the courts, etc.);
  • acts of civil status and registration of companies (certificates: birth, marriage, divorce, death, marital status, change of family name and / or name; extracts: after act of birth, after act of marriage, after act of divorce, after act of death; notices: on change of name or family name, on the cancellation, completion and / or rectification of the act of civil status; certificate of registration of business etc.);
  • acts of studies (diploma of degree, analytical syllabuses as a supplement to diploma, diploma of baccalaureate, supplement to the diploma of baccalaureate);
  • criminal records.

Documents which cannot be legalized in original:

  1. employment certificates,
  2. military service records,
  3. identification cards and tickets,
  4. documents produced in Moldova and removed or sent by international mail abroad, without being certified under the legislation,
  5. if the consular officer has doubts concerning the adequacy of documents to be legalized with the law of the state of residence.

The documents drawn up by the consul or with his/her participation and intended for use in the state of residence are legalized by the consul, and then by the Ministry of Foreign Affairs or other authorized official body of the state of residence.

If the laws of a foreign state recognize the documents legalized by the consuls of this state, then the documents produced by the authorities of the Republic of Moldova for a foreign state shall be authenticated by the diplomatic representations or consular offices of this state in the Republic of Moldova.

In some instances, the consuls may legalize documents intended for use in the territory of third countries, if the laws of this state allow it. The document becomes valid on the territory of the third country after it is legalized by the Ministry of Foreign Affairs of the state of residence and the consular office of the third country.